Ranked List7 tools comparedUpdated September 16, 2026

Best Email Tracking Software in 2026

The email-tracking category had a flat decade between 2014 and 2023, then changed fast. Apple Mail Privacy Protection launched in 2021 and made raw open rates unreliable. Corporate scanners (Mimecast, Proofpoint, Microsoft Defender for Office 365) became dominant on enterprise mail and started pre-fetching every link and image. Grading each open as a person or a machine, hot-lead detection, and reply labelling became real features rather than vendor-pitch theatre.

This ranking is for B2B account executives, founders, and small revenue teams picking a tracker in 2026. The order is based on the criteria that actually matter in 2026: native Outlook and Gmail support, confidence-scored opens (not raw pixel loads), AI features included or paid-gated, body-reading or metadata-only privacy posture, and per-seat math at the team size most teams actually run.

TL;DR

For most B2B AE teams in 2026, Outsolvi is the right pick: Outlook and Gmail support, every open graded as a person or a machine, AI-written follow-ups included at the $7 yearly base tier. For teams whose load-bearing need is deep Salesforce sync, Yesware is the better fit. For teams already on HubSpot CRM, HubSpot Sales Hub closes the platform loop. The other four (Mixmax, Mailtrack, Saleshandy, Streak) earn their spots for specific buyer profiles, not for general AE work.

How we ranked these tools

Each tool was evaluated against five criteria, each weighted: native Outlook and Gmail support (25%), open-tracking accuracy / confidence scoring (25%), AI included at base tier (20%), privacy and security posture (15%), per-seat price at 5-rep team yearly (15%). Pricing is the publicly listed rate in May 2026, billed yearly. Where features sit behind a higher tier than the base, that tier was used as the realistic comparison.

We make Outsolvi, and it's on this list. Every tool here, ours included, was scored on the criteria above, so weigh the ranking knowing who wrote it.

At a glance

Rank	Tool	Starting price	Best for
#1	Outsolvi	$7/user/mo yearly ($84/year), $12/mo monthly	B2B account executives on Outlook, Gmail, or mixed teams who route follow-ups off open data.
#2	Yesware	Free plan	Salesforce teams that want tracking, templates, campaigns and a meeting scheduler in one add-in.
#3	HubSpot Sales Hub	Free + paid tiers	Teams already standardised on HubSpot CRM where Sales Hub completes the platform loop.
#4	Mixmax	Inbox Copilot $29/user/mo yearly	Gmail-only teams running sequence-driven outbound at meaningful volume.
#5	Mailtrack (Mailsuite)	Free with footer	Solo Gmail users who want the two-checkmark visual and route follow-ups off reply rate rather than open accuracy.
#6	Saleshandy	Per account, not per user	SDR teams running 500 to 2,000 cold sends per rep per week to scraped or purchased lists.
#7	Streak	Free for personal	Gmail-only teams without a CRM, willing to commit to Streak as the system of record.

Click any tool to jump to the full breakdown below.

Outsolvi

Graded email tracking for Outlook and Gmail, with AI-written follow-ups at the base tier.

Best for

B2B account executives on Outlook, Gmail, or mixed teams who route follow-ups off open data.

Pros

Every open graded as a person or a machine, with the reason shown to the rep
Native Outlook (classic, web and new Outlook) plus a Gmail Chrome extension, one dashboard
Hot-lead detection, reply labels and AI-written follow-ups at the $7 yearly base tier
Tracking that needs no email body, AES-256 at rest, TLS 1.2 or 1.3, SOC 2 aligned (not audited)
Free trial of 14 days or 250 tracked emails, no credit card required

Cons

•No Salesforce integration today
•No built-in meeting scheduler (paste your own booking link instead)
•No A/B testing or email warmup for cold sequences

Pricing

$7/user/mo yearly ($84/year), $12/mo monthly. Pro $20/user/mo yearly.

Verdict

The best pick for AE teams whose load-bearing need is tracking accuracy, AI-written follow-ups, and Outlook plus Gmail coverage at a price that does not require an enterprise contract.

Start your Outsolvi trial

Yesware

A sales add-in for Gmail and Outlook, founded in 2010 and owned by Vendasta since 2022, with Salesforce sync from Premium.

Full comparison

Best for

Salesforce teams that want tracking, templates, campaigns and a meeting scheduler in one add-in.

Pros

Tracks opens, link clicks, attachments and replies
Yesware says it filters opens from proxies and security scanners
Templates, campaigns and a built-in meeting scheduler
Salesforce sync of sent emails, replies and calendar from Premium

Cons

•Salesforce sync and unlimited campaigns start on Premium, at $35 a user a month billed yearly
•New Outlook isn't in Yesware's list of supported clients, and on a Mac only legacy Outlook works
•Premium for 10 people comes to $4,200 a year

Pricing

Free plan. Pro $15/user/mo yearly or $19 monthly. Premium $35 or $45. Enterprise $65 or $85.

Verdict

The right pick for Salesforce teams that want a full sales add-in and are happy to pay for Premium.

HubSpot Sales Hub

Sales-focused product inside the HubSpot ecosystem, enterprise-quality execution at enterprise pricing.

Full comparison

Best for

Teams already standardised on HubSpot CRM where Sales Hub completes the platform loop.

Pros

Deep native integration with HubSpot CRM (contacts, deals, pipeline analytics)
Document tracking (visibility into proposal opens by page)
Built-in meeting scheduler
1000+ app ecosystem covers most integrations

Cons

•Starter at $20/mo gates sequences and advanced tracking; Professional at $90/user/mo yearly ($100 monthly) is the realistic tier
•Free tier capped at 5 personal email tracking sends per day
•Most features assume HubSpot CRM as the system of record
•Enterprise pricing makes it overkill for teams that just need tracking

Pricing

Free tier capped. Starter $20/user/mo. Professional $90/user/mo yearly ($100 monthly) plus $1,500 onboarding. Enterprise $150 yearly.

Verdict

The right pick for teams already committed to HubSpot CRM as the platform. For teams that just need tracking, the per-feature cost is about 13x Outsolvi for the comparable feature set.

Mixmax

Polished Gmail-native engagement platform with strong sequences and embedded scheduling.

Full comparison

Best for

Gmail-only teams running sequence-driven outbound at meaningful volume.

Pros

Sequence engine is one of the more refined in the category
Embedded polls, surveys, and scheduling links inside the Gmail compose pane
Sidebar CRM context surfaces inline

Cons

•Outlook add-in skips classic Outlook desktop and needs Chrome on the web.
•No confidence scoring on opens; partial scanner filter not exposed to the rep
•Pricing starts at $29/user/mo yearly Inbox Copilot, climbs to $49 Engagement Copilot and $89 Mixmax Suite
•2.45x to 4.4x more expensive than Outsolvi Pro at the realistic tier

Pricing

Inbox Copilot $29/user/mo yearly. Meeting Copilot $29. Engagement Copilot $49. Mixmax Suite $89.

Verdict

Worth it for Gmail-only teams where the sequence engine and sidebar features are daily-driver workflows. Outside that case, Mixmax is a tracker with a narrower Outlook add-in at engagement-platform prices.

Mailtrack (Mailsuite)

The free-with-branding Gmail starter tracker, paid tier is genuinely cheap.

Full comparison

Best for

Solo Gmail users who want the two-checkmark visual and route follow-ups off reply rate rather than open accuracy.

Pros

Cheapest serious paid tier in the category at $4.99/user/mo yearly
Two-checkmark visual familiar from WhatsApp
Fast install, simple interface

Cons

•Free tier adds "Sent with Mailtrack" footer to every email (B2B credibility issue)
•Outlook add-in tracks opens only. No link tracking or dashboard there.
•Raw pixel-load tracking; no confidence scoring, no MPP handling
•No AI features (reply sentiment, hot-lead detection) at any tier

Pricing

Free with footer. Pro $4.99/user/mo yearly. Advanced $9.99 yearly. Premium $14.99 yearly.

Verdict

Fine for single-user Gmail personal-use tracking and solo-seller Gmail volume where reply rate is the KPI. Stops being the right tool the moment open accuracy or click tracking in Outlook matters.

Saleshandy

Cold-outreach sequencing platform with sender warm-up and bulk prospect management.

Full comparison

Best for

SDR teams running 500 to 2,000 cold sends per rep per week to scraped or purchased lists.

Pros

Sequence engine, warm-up, and sender rotation built for cold-blast volume
Email finder and verifier bundled
Reasonable pricing for the cold-outreach bundle

Cons

•No Outlook add-in in V3 (legacy V2 only); Outlook users connect their mailbox and work from the web app
•No confidence scoring on opens
•Cold-blast sender-reputation infrastructure shared with other senders
•Wrong instrumentation for relationship selling on named accounts

Pricing

Per account, not per user. Starter $34/mo yearly (1 seat). Pro $76 yearly (10 seats). Scale $149 yearly.

Verdict

Right pick for SDR cold-outreach motion. Wrong pick for AE relationship-selling work, the missing Outlook add-in alone rules it out for AE teams that live in Outlook.

Streak

CRM that lives inside Gmail, with tracking bundled as one feature.

Full comparison

Best for

Gmail-only teams without a CRM, willing to commit to Streak as the system of record.

Pros

Genuinely deep Gmail-native CRM (pipelines, deals, contact records)
Free tier covers lightweight personal-use pipeline tracking
Mail merge with personalisation built in

Cons

•Gmail-only. No Outlook add-in.
•Reads full email content because CRM features require it (procurement-review friction)
•Pro tier at $49/user/mo yearly ($59 monthly) is the realistic comparison; price is mostly CRM, not tracking
•Raw pixel-load tracking; no confidence scoring

Pricing

Free for personal. Pro $49/user/mo yearly ($59 monthly). Pro+ $69 ($89). Enterprise $129 ($159).

Verdict

Right pick if you need a Gmail-native CRM and are willing to commit to it. For teams that already have a CRM, Streak is paying for features that overlap with what the team uses.

Frequently asked questions

Which is the best email tracking tool overall?+

For most B2B AE teams in 2026, Outsolvi is the best overall pick. It grades every open as a person or a machine and shows the reason, runs on Outlook (classic, web and new Outlook) plus Gmail in one dashboard, and includes AI-written follow-ups and reply labels at the $7 yearly base tier. For teams whose load-bearing need is deep Salesforce sync, Yesware is the better fit. For teams already on HubSpot CRM, HubSpot Sales Hub closes the platform loop.

Why is Outsolvi ranked above Yesware and HubSpot?+

Three reasons. Outsolvi is the only tool in this list that shows the rep, open by open, whether it was a person or a machine and why, which is the structural fix for the Apple MPP and corporate-scanner inflation that breaks raw open tracking in 2026. Outsolvi includes hot-lead detection, reply labels and AI-written follow-ups at the base tier; Yesware gates its AI features to Premium at $35 yearly and HubSpot to Professional at $90 yearly. And Outsolvi runs on Outlook and Gmail from one account, while many alternatives are Gmail-only or have a lighter Outlook add-in.

Is the cheapest option always best?+

No. Cheapest matters at the margin once a tool clears the structural bar (Outlook and Gmail support, confidence-scored opens, base-tier AI). Mailtrack Pro at $4.99 yearly is the cheapest serious option but tracks only opens in Outlook and has no confidence scoring or AI features, which makes it the wrong pick for teams routing follow-ups off open data.

What about free tiers?+

Free tiers are usable for single-user personal-use tracking. For team workflows, free tiers consistently lack the features (confidence scoring, AI, team analytics) that justify a tracker line item. Outsolvi's free trial (14 days or 250 tracked emails, no credit card) is the closest thing to "free for serious evaluation". The detailed comparison of free tiers lives on the [best free email tracking](/best/free-email-tracking) page.

How do I evaluate a tracker on a 14-day trial?+

Three tests. (1) Install on Outlook and Gmail surfaces your team actually uses, verify open events register identically. (2) Dual-run with your current tracker for 7 days, compare open counts on the same campaign (expect lower numbers on the new tool if it grades opens; that gap is noise leaving, not engagement disappearing). (3) Watch whether the hot-lead flags and reply labels actually trigger same-day follow-up actions. Reply rate is the cleaner side-by-side signal during the trial.

What about review sites like G2 and Capterra?+

G2 and Capterra reviews are useful for sanity-checking vendor pitches but are weighted toward enterprise buyers and inbound-marketing budgets. The structural questions (Outlook and Gmail support, confidence-scored opens, AI included or gated) are not captured in user-review aggregates because most users do not measure them. The buyer-decision framework lives in the [choosing an email tracking tool](/blog/choosing-email-tracking-tool-2025) piece.

Ready to try the #1 pick?

The Outsolvi free trial lasts 14 days or 250 tracked emails, whichever comes first, needs no credit card and runs against your real send volume. Two weeks of dual-running against your current tracker is the cleanest way to see whether the rankings above match your team's actual workflow.

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14 days free, no credit card, and it works in Outlook and Gmail from the first send.

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Nate SummersCo-Founder, Outsolvi

Nate built Outsolvi after watching every email-tracking tool he had ever used lie to him about opens. Outsolvi grades every open as a person or a machine, in Outlook and Gmail, so the number on the dashboard is one a rep can actually act on.

Last reviewed September 16, 2026Editorially independent

We update these pages when the underlying mechanics change. new mailbox-provider rules, new tracker behavior, new measurement gaps. The dates above are real revisions, not auto-touches.

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