Email Signature Generator
Creates a B2B-appropriate email signature in both HTML and plain-text format. No image-heavy templates — clean text that renders consistently across mail clients.
Nate Summers Co-Founder, Outsolvi https://outsolvi.com
<div><strong>Nate Summers</strong></div> <div>Co-Founder, Outsolvi</div> <div><a href="https://outsolvi.com">outsolvi.com</a></div>
Takes your name, title, company, phone, website, LinkedIn, and optional disclaimer. Outputs HTML for Outlook/Gmail compose-pane paste and plain-text for Apple Mail or text-only clients.
Setting up a new mail account. Updating signature after a job-title change. Standardizing signatures across a sales team.
How to use it
- 1Enter your name + title + companyKeep the title human-readable. 'Senior Account Executive' beats 'Sr. AE, Mid-Market Outbound'.
- 2Add one contact channelPhone OR calendar link OR LinkedIn — not all three. Pick the one you actually want recipients to use.
- 3Skip the logoImage logos break in 30%+ of email clients. Text-only is the safer default.
- 4Generate HTML + plain-text versionsPaste the HTML into Outlook/Gmail signature settings. Keep the plain-text version for clients that strip HTML.
Common use cases
- •Standardizing AE signatures across a 5-50 person sales team
- •Updating signatures during a rebrand or new positioning launch
- •Building plain-text fallback for clients that strip HTML
- •Removing image-heavy logos that break in Outlook desktop
FAQ
Why no images in the signature?+
Image-heavy signatures trigger spam filters more than text signatures. Many corporate gateways strip remote images by default, leaving broken-image placeholders. Clean text renders consistently and looks professional.
Can I use this for a team-wide standard?+
Yes. Generate the structure, then template the per-rep fields. Most sales-ops teams maintain a Google Doc with the canonical signature template.
Should my signature include a calendar booking link?+
For sales: yes. AEs see 15-30% lift in self-booked meetings when the signature has a friction-free /book link. For founders and executives: optional — too aggressive in signed-from-leadership emails. Match the persona.
How long is too long for a B2B signature?+
More than 6 lines is too long. The first 3 lines (name, title+company, contact) carry most of the value. Lines 4-6 should be earned (booking link, social, single value-add). Anything beyond looks like a billboard.
Should I include a tagline or company quote?+
Generally no — most read as marketing copy. The exception is a single-sentence positioning statement that's genuinely interesting (e.g., 'I help mid-market SaaS teams cut sales cycle by 15%'). If it sounds like agency copy, leave it out.
Keep going
Articles, glossary entries, and other tools on the same topic.
Record generated. Now make sure it actually passes on real sends.
A correct DNS record on paper still fails 12% of the time at the receiver. Outsolvi watches every send and flags auth failures, opens that look like proxies, and bounces in real time. From $7/user/mo yearly.
Verify on a real sendNate built Outsolvi after watching every email-tracking tool he had ever used lie to him about opens. Outsolvi runs Tier 1 to 5 confidence scoring on every open, native in Outlook and Gmail, so the number on the dashboard is one a rep can actually act on.
We update these pages when the underlying mechanics change — new mailbox-provider rules, new tracker behavior, new measurement gaps. The dates above are real revisions, not auto-touches.